6th Blog- Kicking Off Our Industry Analysis

    

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    It was a productive day for our group as we embarked on planning the industry analysis report for the Holy Cross of Mintal's IT department. After several discussions and deliberations, we managed to successfully secure all the necessary documents to conduct our analysis. This achievement was significant, as acquiring the documents involved sending formal letters to the institution, ensuring that we followed the proper channels. The process gave us an early insight into the professionalism and formalities needed for projects like this. After completing this step, we entered the next phase: preparing for the actual data gathering and analysis.

    We are currently in the initiation stage of the industry analysis process, which involves strategizing and organizing how we will gather information on the IT department’s existing processes. Our team is now focused on determining the best time and day to visit the department and conduct fieldwork. Since the analysis requires us to observe the operations firsthand, it’s crucial that we coordinate our schedules and ensure the IT team is available and ready to accommodate our group. This scheduling aspect is proving to be a bit challenging due to everyone’s varying availability, but we understand that proper planning is key to minimizing disruptions for both our team and the Holy Cross of Mintal staff.

    However, today was not just like any other day in our project journey. After finalizing our plans for the industry visit, we decided to delve deeper into the Project Management Knowledge Areas. Each member of our team has been assigned a specific knowledge area to study based on their individual expertise. This was a pivotal moment in our group’s dynamic, as we are not merely tackling this project as a group of students but as professionals preparing for the industry. Assigning knowledge areas allowed us to focus on our strengths while contributing to the overall success of the project. Personally, I have taken the initiative to study my assigned knowledge area and ensure that I contribute meaningfully to our upcoming discussions and tasks.

    In project management, understanding the knowledge areas is essential to executing a successful project. The knowledge areas range from scope management, time management, cost management, and communication management, to risk management, among others. By studying these areas in-depth, each team member gains the tools to contribute effectively to the planning, execution, and monitoring of the project. For example, I found it insightful to explore how time management and resource allocation can either accelerate or hinder a project's progress. As someone involved in planning the visit to Holy Cross of Mintal’s IT department, learning how to manage time and resources better has equipped me with a deeper understanding of what steps we need to take to ensure everything goes smoothly.

    This level of preparation is vital because the industry analysis report isn’t just about gathering data; it’s about applying real-world knowledge to analyze the department’s performance, identify its strengths and weaknesses, and propose recommendations that could enhance its operations. We aim to approach this analysis with a critical eye, using the tools and frameworks we’ve studied to provide meaningful insights. The knowledge areas help ensure we’re not missing any crucial steps in the project lifecycle, from initiation to closing.

    Overall, today was an essential milestone in our group project. We not only laid the groundwork for our industry analysis, but also started equipping ourselves with the knowledge and tools necessary for effective project management. By dividing the responsibilities based on our expertise, we are not just working as a team but as a coordinated unit, where each person’s strengths complement the others'. Now that the initiation phase is well underway, I look forward to seeing how we can put everything we’ve learned into practice as we move forward with the analysis of Holy Cross of Mintal’s IT department.

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